Medical Receptionist 1 - Hartford County

Under direct supervision, performs varied medical reception and/or administrative support tasks or activities within a specified physician practice/office or clinical care center.  Greet patients/visitors, check patients in and out for office appointments, answer phones and direct calls; schedule appointments; answer basic questions; and perform routine clerical, data entry/data retrieval, and/or filing ensuring all policies and procedures are observed.  Duties require knowledge of physician office/clinical care center routines and a basic understanding of the organization, programs, procedures and terminology related to a physician office/clinical care center.  Reports to an Office Manager.

• Following established protocol, greet & direct patients/parents, internal staff and external visitors.


• Check patients in and out for office appointments, following established protocol; ensure completion of appropriate paperwork, follow-up with patient/family to obtain missing information, obtain signatures and release forms (including verification of legal guardianship of adults accompanying patients); and, collect patient co-pays.


• Answer telephone and triage calls for the practice/department.  Schedule appointments via telephone or in-person and makes calls to confirm appointments.  May schedule/coordinate appointments with other areas of the hospital.


• Perform routine verification of insurance, and may obtain routine authorization/referrals from payors or providers.


• On a daily basis, perform specified clerical support functions according to policy and procedure:  may batch and check patient encounter forms for accuracy; establish, maintain, pull and/or file patient charts, records and other files.


• Perform data entry to record routine patient demographic and insurance information into computer, following established procedures.


• Copy and/or duplicate materials as requested; may prepare and transmit facsimiles.


• Proofread all work for accuracy and neatness.


• May run various errands, as requested, for the unit/department.  


• Perform various routine administrative support tasks requested by Physicians and Manager.  Cross-trained in all front desk duties to provide cross-coverage as needed.


• Maintain professional expertise pertaining to the functions of the position by attending computer-training classes or continuing education programs, as deemed necessary by the Office Manager.


• Demonstrate effective communication and interpersonal skills and ability to interact effectively with all members of the health care team.  Function as a member of the office team and ensure appropriate cross-coverage when necessary.  Encourage team members to adhere to professional standards and to expand competencies.


• Demonstrates knowledge of the age-related differences and needs of patients in appropriate, specific populations from neonate through adolescence and applies them to practice.   Demonstrates cultural sensitivity in all interactions with patients/families.


• Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with the CCMC STANDARDS.

Special Considerations:

• Under CCSG, this role will entail planned flex time which includes flexing to other work locations including to the satellite locations and/or flexing schedules to include evenings as well as weekends.

Education and/or Experience Required:

• Required: High School Diploma, GED equivalent, or a higher level of education that would require the completion of high school.


• Experience required: Minimum of 6 months experience as a medical assistant/receptionist in a Physician Office, or equivalent.


• Experience with Microsoft Windows operating system, Beginner to Intermediate skills in Microsoft Word.

Experience Preferred:

• Preferred: EPIC or other EHR experience. Experience with scheduling and/or patient records or billing software such as IDX or SMS.